Sync your departures with Apple, Google or Microsoft Calendar
Benefits:
View key departure details (time, location, status, booking info) alongside your other appointments.
Access critical information on the go from your phone without opening your laptop.
Receive automatic updates in your calendar if departure details change in Vacation Labs.
Steps to Sync Your Calendar
Step 1: Get the Calendar Link from Vacation Labs
Log in to your Vacation Labs account.
From the main menu, navigate to your Dashboard.
On the Dashboard page, locate and select the option labeled Calendar Sync.
You will see two options: Confirmed departures and All departures. Select your preference by clicking the corresponding radio button.
Right-click on the calendar link (URL) displayed in the text box and select Copy to copy it to your clipboard.
Step 2: Add the Calendar to Your Application
The following steps are specifically for Google Calendar. The process is similar for other services, but links to their specific support guides are provided below.
Open your web browser and go to Google Calendar.
On the left-hand sidebar, find the section titled "Other calendars".
Click the + (plus) sign next to it and then select From URL from the dropdown menu.
In the dialog box that appears, right-click and Paste the calendar URL you copied from Vacation Labs.
Click the Add Calendar button. Google will now begin syncing with the calendar feed.
Step 3: View Your Synced Departures
The syncing process may take a few moments. Once complete, a new calendar with the vacation labs URL which you have copied will appear under "Other calendars." you can change the name in the calendar settings. Your departures will appear as events.
Crucially, clicking on a departure event will reveal all its key details, as shown in the example below:
Description of screenshot: A detailed view of a Google Calendar event pop-up for a departure titled "CARRENT2 - 2 day Car Rental". The event details include:
Full Date & Time: "31 August 2025, 10:00am – 2 September 2025, 10:00am"
Location: "Kundapura, Karnataka, India"
Status Badge: A green "This is a confirmed departure" label.
Booking Summary: "This departure has 1 confirmed booking"
Guest Details: Listing "Mr Asd" along with the participant count and a balance due of ₹823.20.
Quick Links: A direct hyperlink to the "Pax-Manifest URL" for this specific departure within the Vacation Labs admin panel.
Guides for Other Calendar Applications
The core process- copying a URL and subscribing to it - is the same across most calendar applications. However, the menu names and locations may differ.
For Apple Calendar (macOS, iOS): Please refer to Apple's official guide on adding a calendar subscription: Add a calendar subscription on Mac
For Microsoft Outlook: Please refer to Microsoft's official guide on this process: Create, view, or delete a calendar group
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